воскресенье, 11 октября 2015 г.

Designing Your Organization for BPO and Shared Services



This article provides guidance on organizational design (OD) for organizations that are undertaking or contemplating a shared service or business process outsourcing (BPO) initiative. It comes from the series, “Guidelines for Shared Services and BPO,” developed by Alsbridge to reflect a shared understanding of good practice in outsourcing. Related columns will discuss the following areas: developing a business case, change management and SLAs and service levels, charging and benchmarking.
Organizational design is sometimes used to mean simply the design of an organization chart. However, this article uses a broader definition which covers the operating model, the organizational structure (including the organization chart), the roles, competencies and job descriptions.
For shared services and BPO the model has three main areas, as follows:
  • The service management organization is the shared services/BPO operation itself, undertaking the various transaction processing or administrative activities. Some shared services/BPO operations will deliver specialist and expert services. This organization may be an internal shared service center, serving one or many internal customers, or external, which is typically the outsourced/BPO option.
  • The retained organization is the term used to describe what is left behind when the shared services or outsourced activities are transferred to the new service provider. There are two aspects to the design of the retained function. First there is a need to design an organization that is effective in “receiving” the service delivered by the shared service/BPO provider. This will require an organization where there is clarity of responsibility for inputs and outputs to and from the provider. Second, there is a need to design a retained organization that is effective in performing its role in supporting the business.
  • The governance layer term refers to the activities that are necessary to manage a customer/supplier relationship, including the management of service level agreements, performance reporting, billing, and issue resolution.
Figure 1 shows this diagrammatically.




 Figure 1: Organization design for shared services comprises three elements.

The reason for making the distinction between the three components is that each has a different job to perform in terms of ensuring the effectiveness of a shared services or BPO initiative, with different requirements in terms of skills and competencies, career and reward structures, culture, and performance management.

Where Does the Organizational Design Fit?

OD is about developing an organization that is fit for purpose. However, it can’t be seen in isolation, but as one element of a complex mix of activities that fit together to deliver the overall change to a shared services/BPO environment. Figure 2 describes a framework for change management, of which “Organization” (the OD work-stream) is a critical component.


 Figure 2: A framework for change management.

An Approach to Organizational Design

The approach illustrated in Figure 3 is designed to deliver a working organization structure, which defines:
  • Organization structure
  • Job descriptions
  • Staffing and skill requirements
  • Gradings
  • Clarity about the boundaries with other organizational groups


 Figure 3: An approach to organizational design.

To get to these outputs, there are often externally imposed “inputs,” such as the overall operating model for the wider business, political and strategic constraints, existing structures and people, and headcount targets, which will often have been articulated in the shared services business case.
The outputs are generated from a number of activities, which usually happen in a sequential order (from the top of the diagram below) starting with a statement of the vision and strategy, agreement of the design criteria and sign-off of the operating model.

Strategic Vision and Design Principles

The first activity in designing an organization structure is the development and agreement of the strategic vision and related design principles. The model in Figure 4 gives an example.


 Figure 4: From strategic intent to design principles.



While the statements in this example may appear generic and/or high-level, they are important, because they represent a statement by the design team, signed-off by the governance body, of the type of organization that will be delivered.

The Operating Model

The operating model is the first key deliverable in any organizational design. The model describes in broad terms how the new organization will operate and interact with its customers and other stakeholders. Figure 5 shows an example of an operating model for finance.


 Figure 5: Operating model (an example for finance).

As can be seen in the example, the operating model does not have any reporting lines, role descriptions or headcount numbers. However, it describes in broad terms what activities are undertaken and how the various relationships work. The diagram shows at a very high level what the shared services operation will deliver.
There are interactions with:
  • External customers (these could be suppliers, tax and regulatory authorities)
  • Internal customers
  • Other business units
  • The corporate center
The example also shows that self-service is a key part of the model.
The text that would usually support this model would describe the nature of the interactions, including what information is passed across the interface.
This level of detail will probably be sufficient, for example, for a shared services strategy document. However, a much more detailed description of how the model works will be required for the detailed design of the shared services organization.

Organization Models

Once the operating model has been developed, the next stage is to develop the organization structure to support it. Organization models can take various forms, from functional/process models though to matrix models and market/customer models (Figure 6).


 Figure 6: Various models for organizational design.

For shared services the design is usually based on a functional model, although when there are multiple customers it’s common to find an organization design that incorporates sub-groups that service specific customers within each functional grouping.
The structure of the retained organization is usually based on traditional functional designs. The sidebar, “The Retained Organization,” at the end of this article contains more guidance on that.

Job Descriptions, Grading and Role Profiles

These document the roles, skills, experience and competencies required to support the new organization. Most organizations have their own templates for this information; however, it’s important to note that the switch to a shared services or BPO environment will mean that additional skills and competencies (for example managing across organizational boundaries and client relationship management skills) will need to be included in a number of roles that have not required these in the past.

How OD Supports Organizational Effectiveness

An organizational design that is fit for purpose is a prerequisite for organizational effectiveness. This is why OD must cover more than just organizational structure, as other elements such as governance and stakeholder management processes play an important role in ensuring that effectiveness objectives are able to be met.


 Figure 7: Organizational design and effectiveness.

Organization and Links to Governance

Shared service/BPO governance is about making decisions and assigning accountability for agreed outcomes; it comprises a set of processes and structures that are designed to address top management concerns such as:

Governance relating to the shared services

  • Measuring and improving shared services performance.
  • Cascading shared service strategy and goals throughout the organization.
  • Providing resources to implement and improve the use of shared services.

Governance relating to user organization

  • Aligning the shared service capability with the business strategy.
  • Ensuring the shared service capability is adopted and fully used throughout the organization.
  • Evolving the retained function to operate in a shared services environment.
An effective governance structure can be designed using the following principles:
  • Decision making responsibilities should be clearly articulated and confined to the formal governance structure.
  • Appoint recognized leaders to the governance team. Governance bodies need membership from the business and shared services/BPO communities with a mandate to represent their constituents.
  • Implement a clear communication approach. It’s critical that mechanisms exist to collect information and disseminate decisions throughout the organization.
  • The shared service/BPO governance structure should reinforce the roles and responsibilities of the business function and the shared services capability.
The model in Figure 8 is an example of how a shared service governance structure can be implemented.


 Figure 8: Implementing a shared services governance structure.

Key components include a governance board consisting of:
  • Senior customer representatives.
  • Heads of profession for the key functions in the shared services.
  • Senior representatives from the shared services operation.
This governance board receives inputs from customer forums and the shared services operations management team. The board has responsibility and oversight of the shared services capability and will:
  • Set the policy for shared services/BPO.
  • Champion convergence of shared services requirements.
  • Determine the performance management regime to be applied and ensure links to broader performance management mechanisms.
  • Moderate and approve plans, priorities and investment.
  • Monitor delivery of shared services objectives.
  • Approve framework commercial agreements.
  • Address and resolve shared services issues which threaten to limit achievement of overall objectives.
  • Consider and approve interventions required to deliver on shared services objectives.

Service Management

Service management is about building relationships with key customers and stakeholders and ensuring that the services of the shared service operation deliver to their needs. At the highest level service management exists to meet regularly with customers to share objectives, review past performance and set expectations for future activity. A successful service management team will continually check the alignment of the services from the shared service center with the goals and objectives of the customer groups.
Service management is usually made up of the following key activities:
  • Quality control to monitor standard processes and outputs on a day by day basis.
  • Performance measurement to track volumes and adherence to service key performance indicators within cost parameters.
  • Process improvement teams to manage change requests and to act to correct service non-compliance in a timely manner.
  • Service level agreement (SLA) management to set up suitable SLAs that define the responsibilities between service provider and customer.
  • Performance reporting of key performance indicators (KPIs) and balanced scorecards on a regular (normally monthly) basis to inform the dialog between the service provider and the customer.
  • Customer satisfaction feedback surveys to measure baseline satisfaction with services on a regular basis (normally a sample approach across different customer sectors).
  • Governance boards, which meet on a quarterly or half-yearly basis to review overall performance and prioritize new services for roll-out, improvements to be scheduled or investments to be made.
These activities link together, as you can see in Figure 9, showing the various activities and tools that typically underpin service management.


 Figure 9: Service management activities.

If service management is deployed correctly, it will help drive:
  • A customer-focused service center culture.
  • An efficient mechanism through which performance against agreed-upon service levels can be managed and nonperformance escalated, as necessary.
  • A focus on service performance and a continuous improvement mindset.
  • A regular supply of data and analysis to ensure that the governance of the shared service arrangements is conducted in an informed, evidence-based manner.
There is no clear cut rule for how service management organizations are usually structured, but it’s common to find four main teams reporting into an overall service management director.

Service Governance Team

Responsible for managing key strategic relationships with customers and conducting account planning and contract management discussions. This is essentially a small support team for the service management director, which will normally represent the shared service organization at governance board meetings.

Service Management Team

Responsible for day to day incidence management, service reporting, capacity planning and non-compliance interventions. This team will also prepare monthly/quarterly reporting packs and participate in service review meetings. This team manages customer satisfaction surveys.

Service Development Team

Responsible for scheduling continuous improvement activities, service upgrades and new service implementation management. This team is usually responsible for managing operational risk management and quality audit and compliance activities.

Financial Management Team

Responsible for operational budgeting, management of any cross charging or client billing arrangements and the tracking of project finances.

People and Culture

The higher degree of clarity around services and service standards that SLAs bring about means that service center teams need to focus on developing and maintaining the skills, behaviors and knowledge that drive outstanding service. In the case of an internal shared service center, there’s usually a big attitude change required by staff moving from traditional service functions of a back-office job into a shared service operation of a front office service delivery role.
In shaping and developing the culture, the shared service center management team needs to consider the following:
  • Being clear about the values of the organization and how these link to expected behaviors (so that the way that people are appointed, managed and developed is clearly driven by the values of the organization).
  • Hiring decisions where appointments are made on the basis of attitude as well as technical skills.
  • Promotion and succession planning where decisions on who gets moved are based as much on how an individual gets work done (their behaviors and demonstrated values) as on their ability to deliver results.
  • Performance appraisal and reward where the focus on assessment is to identify and reward those who go the extra mile to deliver customer service or those who work with their teams to bring everyone to the same performance level. The performance management process also creates consequences for poor performers who are made aware of improvement requirements.
  • Training and development where the training and development offerings are clearly linked to developing the behaviors and skills required to drive customer service for each role.

Planning

Organizational design isn’t a one-off exercise. It should be developed and updated iteratively throughout the lifecycle of a shared services/BPO program. The work on the OD will differ, depending on where an organization is in the lifecycle.
This section describes the Alsbridge FastSource Lifecycle in summary terms and maps the various “types” of OD work onto it, as indicated by the numbers on the diagram in Figure 10.


 Figure 10: Shared services lifecycle.

The Evaluate Phase

The journey to shared services usually starts with a series of evaluations of the options, starting at a high level, with successive drill-downs into more detail as the opportunity and understanding develops. The chart below has three iterations (research, feasibility and strategy); but there may be more or fewer.
The research stage is often undertaken to understand the potential that shared services has to offer; usually this done by analyzing what other organizations have experienced and applying that learning to the current situation. If this research gives a convincing argument that shared services may be beneficial, then usually a feasibility study is undertaken.
feasibility study is a relatively high-level exercise, which enables the organization to understand the options, and the likely “order of magnitude” costs, benefits and business case. It will usually focus more on the strategic drivers and options, rather than on the detail of the shared services solution. Assuming that the feasibility study is positive and the organization wants to proceed, then a more detailed strategy will be developed.
The shared services strategy articulates the goal (operating model, process scope and outline design, sourcing, financing, etc.). The work on organization design is done in the feasibility study and strategy stages as follows.

1  Feasibility Study

Here the business decision is to agree whether or not there’s a prima facie case for shared services and to approve the expenditure on developing a shared services strategy. This is a strategic stage – “Do we have a strategic need for shared services?” – and therefore the analysis will be at a high level, with the primary focus on understanding the business need, the high-level options, the likely shape of the operation (its scope and how it will work), the potential sourcing options, the likely risks, implementation options and timescales.
In terms of organization design work, the feasibility study needs to address:
  • The concept of splitting the transaction processing activity from the retained function, with a service management “wrapper.”
  • A general description of the service organization, with potential options.
  • A high level description of the role of the retained function, the general competencies needed, and a description of how the retained function will buy services from the shared service center or service provider.
  • A general description of the service governance principles and approach.

2  Strategy

While the feasibility study is about taking a strategic decision regarding shared services or BPO (“Why should we do shared services or BPO?”), this stage is about developing a clear strategy for shared services/BPO (“How should we do shared services or BPO?”). This strategy will articulate the future model and timing (including the sourcing options of in-house or BPO), based on a detailed understanding of the current metrics and a robust assessment of the available options for improvement. At the end of this phase the organization will have a high-level blueprint of the processes, systems, commercial and operating models, plus a business case and an implementation approach. There should also be stakeholder “buy in” and approval to proceed.
The development of a strategy for shared services/BPO is a much more detailed task than the feasibility study, and it will cover the following OD aspects.
  • A clear organization model.
  • Whether the organization structure should be oriented by process, customer or function.
  • High level role outlines for devolved function and the retained function.
  • Outline sizing of the organization headcount.
  • Business as usual principles to be agreed for transition.
  • Ratios and best practice guidelines used to size the organization.
  • Basic volumetrics captured to verify sizing by ratios.
  • Blueprint of key measures and SLA/OLA outlines.
  • Outline description of governance and escalation processes.
  • Formal estimates of likely redundancies.
  • Proposals for a formal consultation process.
  • Consideration of the TUPE implications (in based in Europe).

The Implement Phase

The implementation activity in the lifecycle usually takes one of two routes. Either “build and operate in-house” or “outsource.” Although both routes deliver shared services, the activities of each route are different. In the in-house model, the organization needs to design its own processes, build the shared services operation and then transition and operate the service. With outsourcing, most of the build and design work is done by the service provider, and the organization’s main responsibility is to design and operate the retained function and to ensure successful transition of the services to the new service provider.

3  Detailed Design for Internal Shared Services

Once a shared services strategy is signed-off, detailed design can commence – covering the future operating environment (processes, technology and organization).
Work in this stage will include:
  • Full role descriptions, including governance team.
  • Final organization sizing.
  • Completion of job evaluation exercise.
  • Confirmation of pay and grading structures.
  • Full definition of the key interfaces with the retained function/customers and third parties.
  • Re-confirmation of headcount numbers by means of detailed volumetrics for both historic and forecast activities.
  • Identification of key external recruitment needs.
  • Finalization of business as usual teams.
  • Detailed KPIs, SLAs and operating level agreements (OLAs).
  • Definition of key interfaces and reporting and escalation routes.
  • Confirmation of the TUPE situation (in Europe-based operations).
  • Plan for individual consultation and briefings.
  • Completion of formal consultation.

4  Build Activity for Internal Shared Services

Work in this stage will include:
  • Populating the new organization.
  • Setting up governance structures and processes.

5  Transition Activity for Internal Shared Services

Work in this stage will include:
  • Launch of service management and governance activities.
  • Fine-tuning job and role descriptions in the light of day-to-day operational experience.

6  Detailed Design for Outsourced Shared Services

Where BPO is the chosen option, the design and build activity is shared between the service provider and the client. The service provider will design the shared services operation (often they will have an existing facility from which the services will be delivered). The client will design the retained function and will be responsible for ensuring that the services are effectively transitioned to the service provider.

The Evolve Phase

The evolution of the shared services starts with “Go Live” Day 1. Usually the service won’t operate at the target level immediately, and so “bedding in” and improving work is needed – usually this is an on-going activity that never ends. Also, ongoing improvement work is required to meet changing customer needs, changing technology and the evolution of a customer service culture. This is likely to mean a program of continuous improvement for all aspects of the organizational design.

The Retained Organization

The future service delivery model has significant implications for the retained function. There are two key retained roles that will have significant interaction with the shared service.

APPENDIX ONE

 

Organisation Design in shared services needs to be seen in the context of the entire solution. So before describing how and when to develop an Organisation Structure, it is important to have a common understanding and definition of shared services (the end result and how to get there). The Solution Framework is our way of defining this.

 

In the Shared Services Solution Framework set out below, the context, strategy, and transformation components define which services and processes are to be delivered through the shared services capability and what governance arrangements will apply. The solution framework also encompasses the transition plan and considerations for moving from the current state to the desired shared services model.


Context

 

The context for a shared services solution describes the background as to why a shared service approach is a good business decision. It should consider the economic reasons for shared services, the demographics of the existing workforce and potential customer base, any political considerations as to the nature of a shared service solution.

 

Strategy

 

This component of the solution framework describes the shared services strategy as it relates to a specific organisation. It describes a high level approach to shared services and explores how shared services will meet the needs of the organisation better than the existing arrangements. It will describe the benefits expected from the shared services capability, how existing investments and assets are to be utilised, and it defines a procurement approach for how shared services are going to be sourced.

 

Transformation

For shared services to be transformational there are a number of considerations beyond the creation of a shared services capability. These include changing culture and behaviour of the retained function and that of the customers of the service. This in turn will require changes to skills and capabilities, the organisation structure, and the obsolescence approach for phasing out redundant metrics and reward system. This level of change requires a robust change management programme and an methods of working.

 

Transition

 The transition component of the solution framework describes how the organisation is going to move from current service arrangements to the new shared services capability. It will include knowledge transfer, training requirements, employee transfer, and an approach for testing and ‘switching on’ the new services.

 

Shared service capability

 • Management and Governance

 The governance structure forms the critical strategic linkage between the supported organisations and the shared services capability. Although there maybe multiple functions represented in the shared services model it is recommended that there is an overarching governance structure to ensure prioritisation and investment decisions across the sector for common shared services components such as infrastructure, service delivery, service management approach, etc.

 • People and Organisation

 This component of the solution describes the culture and behaviours, organisation structure, workforce management practices and skills required to successfully execute a shared services capability.

 • Services and Processes

 This element will describe the components of the processes performed by the shared service centre, the retained functions and the employee or manager.

 

• Service Management

 The service management approach includes defining the expected levels of service performance, the measurement process, and pricing considerations, if appropriate. It also describes the approach to supporting the customer base, how interactions are to be managed and the appropriate response times and turn-around times for interactions with the customers of the shared service capability. Service management will also define key performance metrics for shared service employees and be a critical component of creating a service culture within the shared services capability.

 • Infrastructure

 This component defines the technology and physical infrastructure that is required to enable the shared services capability to function effectively. It includes developing an architecture that allows services to be delivered to employees in any required location, at any required time. This component defines the delivery channels, telephony, and physical environment of the shared services capability.


APPENDIX TWO

 

The Retained Organisation

 The future service delivery model has significant implications for the retained function. There are two key retained roles that will have significant interaction with the shared service centre or outsourced service provider. These are the functional specialists and the business partners who have the day to day relationship with the business customers.

 Specialists (policy subject matter experts)

 Specialists will advise on setting strategy and focus on policy development. They will not be involved in basic administration, and will have greater space to focus on more added value activities such as assessing the impact of future legislation and leading best practice to deliver appropriate policy changes as required. On the infrequent occasions when the most complex policy and process queries cannot be resolved by the shared service centre, these queries will be passed to the specialists for resolution. A mechanism for managing and tracking such queries will need to be agreed.

 Business partners

 The role of a business partner is to:

 •              be part of the business management team with specific responsibility for leading the development and implementation of solutions, in partnership with, and utilising the resources of the shared service centre or outsourcing provider

 •              champion, drive and embed the functional agenda with the business customers and ensure its inclusion in the business planning process

 •              support change initiatives undertaken by business customers

 •              manage relationships with business customers on a face to face basis (e.g. conduct regular discussions where customers can raise issues, concerns and ideas etc)

 •              roll out corporate policies which are the responsibility of the retained function

 •              act as a communications channel for major communications

 •              work with senior managers on issues

 •              consolidate and capture the customer feedback

 •              use trend reports provided by the shared service centre or outsource provider as the basis for advice to managers on local activity that needs to be taken

 •              act as a coach for business customers on all functional issues.

Лидерство пятого уровня, или Никогда не сдавайтесь

Лидерство пятого уровня, или Никогда не сдавайтесь

Автор бестселлеров в области управления «От хорошего к великому»«Построенные навечно»«Как гибнут великие» Джим Коллинз (Jim Collins) показывает, какими качествами должны обладать великие лидеры и великие компании.

Хорошее — враг великому. Нам всегда было интересно понять, что принципиально отличает великое от хорошего, исключительное от посредственного. В своей предыдущей работе «От хорошего к великому» мы изучали компании, сделавшие скачок от средних показателей к исключительным в отличие от других фирм, находящихся в подобных обстоятельствах, но не совершивших этого скачка. Мы задались вопросом, почему так происходит?
Если кто-то делает скачок к великим результатам, а кто-то нет, и обе компании находятся в одинаковых условиях, ответ не может полностью объясняться условиями. Ведь в значительной мере величие — это вопрос выбора и дисциплины.
Затем мы обратились к другой стороне медали. Вместо того чтобы изучать, как компании становятся великими, мы хотели увидеть, как великие предприятия сбиваются с пути и рушатся. Меня сильно заинтересовал данный вопрос наподобие того, как затягивает изучение крушения поездов. Я наблюдал, как некоторые изучаемые нами великие компании сначала становились хорошими, а потом, пребывая на уровне посредственных, переходили на уровень плохих, несостоятельных, безнадежных. И я понял: если это могло случиться с ними, то может случиться с кем угодно. Ни одна компания или церковь, или страна, или общество, или просто человек не огражден от этого. Многие могут пасть, однако не все. Изучая данный вопрос, мы увидели, как великие падают, проходя определенные стадии.
Хочу сделать вступление, рассказав одну личную историю, чтобы подчеркнуть свою идею. В августе 2002 года я с женой (в этом году мы празднуем тридцатую годовщину со дня свадьбы, и я считаю это только хорошим началом, если учесть, что мы обручились через четыре дня после нашего первого свидания, я без стыда могу сказать: у меня невероятно затяжной роман с Джоан) как-то бежали к горе под названием Электрик-Пасс за городом Аспен, которая возвышается на 4 тыс. м. То, что мы с Джоан, чемпионкой по марафону, бегаем вместе, — не совсем правильный образ. Я бегу — она ждет. И вот мы бежим.
Я выбежал из леса и плавно капитулировал?— перешел на ходьбу. Потом увидел ее далеко впереди высоко над деревьями, бежавшую по серпантину к вершине горы в ярко-красном свитере. Через два месяца ей поставили диагноз, приведший к двум мастэктомиям. Мы все это ужасно пережили. С тех пор прошло восемь лет, и ее здоровье в порядке. Мне кажется, у нас нет реального повода волноваться, но этот образ сохранился в моем разуме. Ведь если задуматься: она — идеальная картина здоровья и силы — бежит в своем ярко-красном свитере по серпантину горы Электрик-Пасс, но внутри уже была больна. Тогда я стал думать, может, социальный упадок или упадок в организации — что-то подобное, что может болеть внутри, но при этом выглядеть сильным снаружи. Возможно, это что-то такое, что трудно определить на ранней стадии, но намного легче лечить, и вместе с тем легко определить позже, но сложнее вылечить. Поэтому уж лучше понять кое-что по поводу данного процесса.
Итак, мы посмотрели и начали изучать упавшие предприятия, притом что другие при тех же обстоятельствах выстояли. Мы обнаружили пять стадий падения, которые и будут формировать основу нашей беседы. Я расскажу о противоположностях каждой из этих стадий.
Вот вкратце эти пять стадий:
  • гордыня, зарожденная успехом;
  • неконтролируемая погоня за еще большим;
  • отрицание риска и опасности;
  • борьба за спасение;
  • капитуляция.
Возможно, вы заметили кое-что интересное на указанном ниже рисунке.
Вы не увидели самого падения вплоть до четвертой стадии, то есть проходите первые три стадии падения и по-прежнему выглядите здоровым и сильным внешне. Это должно вас напугать. Здесь есть один очень важный момент. Аналогия с болезнью может помочь, но в одном она концептуально неправильна. Оказывается, что эти этапы, по большому счету, вызваны самой компанией. В отличие от заболевания упадок в организации больше связан с тем, что вы сами причиняете себе, нежели с тем, что с вами просто происходит.
Пять стадий упадка

Стадия первая: Высокомерие, зарожденное успехом

Не сам успех ведет к провалу, а то, что великий классик, профессор Джейруфо Сфирс, называет гордыней, крайним высокомерием, причиняющим страдания невинным. Разве это не прекрасное описание?
Крайнее высокомерие, пренебрежение к своему основному долгу, пренебрежение к призванию своей жизни, неспособность возродить это с такой страстью, с которой мы только начинали. Крайнее высокомерие в том, чтобы считать, что наш успех, если нам?повезло его достичь, хотя бы частично зависит от нашей удачи или благословений, а?не полностью является нашей личной заслугой. Крайнее высокомерие в том, чтобы верить, что только из-за того, что наши намерения благи и цель достойна, все наши решения тоже должны быть правильными. Плохие решения, принятые с хорошими намерениями, все равно остаются плохими.
И противоположность гордыни начинается с того, что является краеугольным камнем — с лидерства. Но речь идет об особом лидерстве, которое мы увидели в нашей предыдущей работе. Позвольте мне рассказать вам о троих внешне разных лидерах. Все они лидеры в бизнесе, и сыграют нам хорошую службу для нашего понимания.
Первый из них замечательный человек по имени Дарвин Смит, сделавший хорошую компанию Kimberly-Clark великой. Он был человеком, обходившим харизму стороной. По его собственному описанию, он был эксцентричным, непривлекательным на вид парнем, носил причудливые очки в черной оправе, не водил ни с кем дружбу и не фамильярничал.
В его понимании хорошим местом для размышления был экскаватор на его ферме в Висконсине, в который он садился, собирал камни в одном конце фермы, загружал их и перевозил в другой конец. Этот парень был странным, решительным и самодостаточным, может, даже интровертом. Став одним из величайших директоров предприятий всех времен, Смит принял одно из самых отчаянных решений, которые когда-либо принимал президент компании: продать заводы с многовековой историей корпорации и войти в новую сферу — построить потребительский бизнес. Он сказал: «Я всего лишь пытался соответствовать требованиям этой должности».
Второй лидер — Энн Малкахи, которая спасла Xerox от полнейшей катастрофы. Компании грозило применение санкций, обусловленных 11-й главой «Кодекса о банкротстве», — полное уничтожение. Она не ожидала стать президентом компании, так как была совсем другой. Энн очень приятная в общении. Я видел ее в «Радио сити Мьюзик Холл», где 5 тыс. человек не сводили с нее глаз, покрываясь гусиной кожей, приветствуя бурными овациями, слезами, с топотом и вдохновением. Она завоевала место одного из величайших президентов компании за последние несколько десятилетий. По ее словам, это стало для нее полным сюрпризом. Энн никогда не стремилась к этой должности: «Я случайно стала президентом, но, конечно же, результаты были неслучайны». Они действовали из чувства ответственности за спасение компании, чего бы это ни стоило.
Итак, у нас есть одна компания, ставшая из хорошей великой благодаря не харизматичному и эксцентричному Дарвину Смиту. Есть также практически гибнущая компания Xerox, которую спасла притягательная Энн Малкахи, и теперь будет что-то совсем странное. На сцену выходит Херб Келлехер из компании Southwest Airlines. Этот парень просто ненормальный. Странно, но одно отклонение от стандарта (или может два) сделало Southwest Airlines предприятием — примером величайшей истории успеха в одной из самых трудных отраслей промышленности за последние 50 лет. Этот человек, столкнувшийся с конфликтом относительно товарного знака, не решает его в суде, несмотря на то что сам адвокат. Он арендует стадион, где полно людей с помпонами кричат и топают ногами, а Херб въезжает туда на мотоцикле и решает конфликт относительно торговой марки с президентом другой компании в соревновании по армрестлингу. Просто ненормально. Мне все время приходят на ум слова писателя Хантера С. sssТомпсона: «Когда обстоятельства становятся странными, странные становятся президентами». При этом я считаю, что Херб Келлехер умер бы за компанию и ее сотрудников.
Что же общего в этих трех совершенно разных лидерах? То, что дело не в них. Они никогда не сдаются, являясь лидерами пятого уровня, лидерами, о которых мы говорили в исследовании «От хорошего к великому» (если вы его читали). Мы не хотели найти ответ в лидерстве, не пытались искать кратчайший путь — вот великий лидер, великие результаты. Мы считали это банальным. Поэтому я всегда призываю исследовательскую команду: давайте будем скрупулезными, найдем что-то, кроме лидерства, потому что, очевидно, это совершенно неточный ответ. А однажды все члены команды взялись за руки и сказали: «Джим, вы не правы — лидеры важны». На что в свою очередь я ответил: «Как вы объясните, что в компаниях, которые мы сравниваем, тоже есть лидеры, но они не стали великими. Лидерство не имеет значения, потому что в обеих компаниях есть лидеры. Давайте вернемся к работе и сделаем что-то полезное».
Они еще крепче взялись за руки и сказали: «Джим, вы не видите, что лидеры, сделавшие компании великими, были другими? Они были слеплены из другого теста». Ответ заключался не в наличии или отсутствии лидерства, а в лидерах пятого уровня по сравнению с лидерами четвертого уровня.
Проводя исследование, эмпирически можно было предположить (а мы изучали 7 тыс. лет общей корпоративной истории), что вы увидите выдающихся людей, харизматичные личности, величайшую силу. Но все это было до тех пор, пока мы не познакомились с Дарвином Смитом. Мы обнаружили, что характерной особенностью, отличающей лидеров пятого и четвертого уровней, было смирение. Я просто не могу передать, насколько это было удивительно. Может, кого-то другого это не удивило бы, но меня искренне поразило. Ведь все основывается на данных — к слову, я фанат эмпирических данных и по вечерам решаю задачи по теории вероятности, чтобы заснуть. Мы нашли путем доказательств, что отличительной особенностью величайших лидеров было их смирение.
Это смирение совершенно особого вида, оно не мягкое, а абсолютная горячая страсть делать все возможное, чего бы это ни стоило, как бы больно ни было, ради своей компании или дела, или ценности. Именно такая комбинация смирения и воли необходима для лидеров пятого уровня. Без этого мы подвергаемся опасности впасть в гордыню.

Стадия вторая: Неконтролируемая погоня за еще большим

Гордыня, зарожденная успехом, приводит к таким мыслям: «Боже, мы можем сделать еще столько всего, потому что мы такие молодцы».
Предприятия и компании попадают в неприятности из-за того, что становятся самодовольными, отказываются меняться, делать что-то новое, захватывающее, инновационное. Они просто останавливаются и оказываются в тупике. Я хочу высказаться об этом ясно: поступая так, вы падаете, но это не то, как падают великие. Слишком большие усилия, быстрый рост, большая экспансия, много приключений, слишком много всего, чтобы выполнять свою работу превосходно. Неконтролируемая погоня за большим — вот что подкашивает великих.
Однако, как узнать, не беретесь ли вы за слишком многое? Существует множество потенциальных сфер, определенные места больших ставок и рисков, на которые вы можете пойти и которые могут разрушить вашу основополагающую структуру капитала и подвергнуть риску всю компанию или бренд. Наиболее существенный признак — нарушение закона Паккарда. Данный закон гласит: если вы позволяете росту превысить свою возможность иметь на ключевых должностях достаточно подходящих, фантастических людей, которые руководят этим ростом, вы падаете. Поэтому самое главное здесь — всегда контролировать рост, достижения, задаваясь вопросом: а все ли наши ключевые должности заняты фантастическими людьми? И если ответ на этот вопрос «нет», то мы должны ограничивать рост, пока не найдем их. Помните урок из книги «От хорошего к великому»? Величайшие лидеры не дают видение сначала, чтобы затем мотивировать людей к нему идти. Они сперва собирают в автобусе всех подходящих людей, заполняют ими ключевые места, затем думают о том, куда направить этот транспорт.

Стадия третья: Отрицание риска и опасности

Гордыня, зарожденная успехом, ведет к неконтролируемой погоне за еще большим. Вы в разгаре своих великих приключений, но здесь начинают появляться предупреждающие знаки — какие-то элементы, информация, сообщающая вам о том, что не все так прекрасно в этом мире, что есть вещи, на которые необходимо обратить внимание, что мы теряем своих людей или что какие-то показатели падают. Мы также слышим отзывы, которые нам не очень нравятся. Но критическим моментом является тот, когда мы это отрицаем. Когда культура отрицания берет вверх, мы оказываемся на третьем этапе — отрицания риска и опасности. Самое опасное здесь то, что все это результат влияния первой стадии — гордыни и второй — неконтролируемой погони за большим. Но внешне все выглядит отлично, поэтому вам так легко и просто все отрицать.
Есть один урок, который мы извлекли из своего исследования. Его мне преподал адмирал Джим Стокдейл, именем которого мы и назвали данный парадокс. Он был самым старшим по званию военнопленным в тюрьме «Ханой Хилтон». Его ранили в 1967?году, и он пробыл в заключении до 1974-го, где подвергался пыткам более 20?раз. Мне выпала величайшая честь познакомиться с ним. Готовясь к встрече, я прочитал его книгу «В любви и на войне», которую он написал вместе с женой о времени, проведенном в лагере. Читая книгу, я впал в депрессию, ведь здесь были весьма нелицеприятные моменты, например, когда надзиратели могли в любой момент выгнать его из камеры и пытать. Он не имел представления, выйдет ли когда-нибудь на волю. На нем лежал груз ответственности, и он не знал, увидит ли когда-нибудь свою жену и детей. И вдруг я понял, что расстраиваюсь, читая об этом, хотя мне известен конец истории. Знаю, что он вышел оттуда, вернулся к семье, и что мы будем с ним обедать на территории Стэнфорда в понедельник. «Адмирал Стокдейл, — спросил я у него, — как вам удалось не сломаться, не впасть в депрессию, находясь там и не зная конца этой истории?» Он ответил: «Я не впал в депрессию, Джим, потому что ни разу не пошатнулся в своей вере. Не только в том, что выйду оттуда, но и что нахожусь там — это определяющее событие в моей жизни. Глядя в прошлое, я знаю, что ни на что бы это не променял».
Мы долго шли молча, его ноги выглядели нехорошо, потому что они так и не восстановились после пыток. Я опять обратился к нему: «Адмирал Стокдейл, а кто не справился со всем этим, какие они, чем отличаются от вас?». Он ответил: «О, это — оптимисты». Я удивился. А он продолжил: «Да, я вижу, что вы в недоумении. Именно оптимисты. Я не был оптимистом. А они всегда говорили, что мы выйдем отсюда еще до Рождества. Рождество наступало и проходило. Они потом говорили, что мы выйдем до следующего Рождества. И это Рождество тоже проходило. И они умирали с разбитым сердцем».
Именно тогда адмирал Стокдейл взял меня за плечи и сказал: «Вы должны усвоить то, что усвоил и я: никогда нельзя путать веру и факты. Веру в то, что мы победим, и факт того, что мы не выйдем отсюда до Рождества. И никогда не сдаваться».
Этой способности совмещать эти два понятия — веру и факты — и научил меня адмирал Стокдейл. А в исследовании мы увидели во всех великих командах, совершивших скачок, то, что они соединяли в себе обе стороны парадокса Стокдейла.

Стадия четвертая: Борьба за спасение

Я имею в виду не то, о чем вы могли подумать. Игра окончена. Риск, который вы отрицали, опасность, которую вы отрицали, бросает вас на край гибели, и вы падаете. Вы и никто другой в мире не может этого больше отрицать. Что же мы увидели в компаниях, упавших на данном этапе? Они пытались ухватиться за последнюю соломинку: «Нам нужно придумать совершенно новое видение, разработать новую модель этой выдающейся инновации. Только какое-то мегапоглощение или какой-нибудь гигантский сиюминутный радикальный революционный прорыв сможет изменить ситуацию. Или, может быть, какой-нибудь харизматичный лидер упадет к нам с неба и спасет положение».
В 90% случаев президенты компаний, ставших великими, были из числа сотрудников. Две из трех компаний искали спасение извне, и им не удалось стать великими. В действительности все намного проще.
Величие никогда не бывает обособленным событием. Это не какое-то единожды принятое верное решение или какой-то один прорыв. Это нарастающий процесс. Это то, что мы назвали в книге «От хорошего к великому» эффектом штурвала. Когда вы начинаете его правильно крутить, и когда приложите максимум усилий, со скрипом совершите один гигантский медленный поворот и после этого не будете останавливаться. Вам нужны дисциплинированные люди, погруженные в дисциплинированные мысли, предпринимающие дисциплинированные действия в соответствии с тем, к чему вы стремитесь, с вашими ценностями, с тем, в чем вы лучшие, с вашими ресурсами, — тогда ваш штурвал еще раз щелкнет, и вы продолжите крутить его правильно. И вот вы делаете четыре поворота, затем 8, 16, 32, 100, тысячу, 100 тысяч и миллион, и ваш огромный штурвал так же. Это штурвал лидерства, который становится на 5-10% эффективнее с каждым годом. Будучи фанатом данных, я достал свой калькулятор. Это делает вас в 6,72 лучше за 20 лет. Только представьте, что вы проснулись в шесть раз лучшим лидером. В шесть раз! Потому что вы продолжали крутить штурвал?— 10%, 10%, еще 10%, лучше, лучше, лучше. По-другому просто не бывает.

Стадия пятая: Капитуляция

Я не буду много говорить о пятой стадии. Кстати, можно дойти до конца четвертой и вернуться, став великой компанией, такое бывало. А пятая стадия — это конец. Вы сдаетесь, растратили весь свой культурный и финансовый капитал. Возможно, вы уже погубили свою репутацию, у вас нет вариантов и возможностей, все пути для вас закрыты и игра окончена, но я хочу поговорить с вами о полной противоположности пятой стадии.
В 1989 году мы с моим наставником и коллегой Джерри Порросом сделали выборку компаний для книги «Построенные навечно». Выбрали 18 организаций с помощью большой группы директоров и стали называть их компаниями мечты, бессмертными, великими. И что самое удивительное, в прошлом году я увидел, что все эти 18 компаний до сих пор остаются выдающимися, например, Johnson & Johnson, P&G, 3М, Disney.
В нашем исследовании мы обнаружили, что долговечные и великие компании руководствуются некими целями, кроме денег и успеха. Будь это Apple во главе со Стивом Джобсом с его страстью, которую он нес с первых дней компании: «Я строю велосипеды для разума, которые расширяют возможности индивидуального творчества». Или первые дни компании Sony, когда в 1945 году в разбомбленном здании в Токио было заявлено: «Мы создадим компанию, которая изменит имидж японских товаров как товаров низкого качества и поднимет японскую национальную культуру». Их было всего четверо, у них еще не было товара.
Мне нравится смелость некоторых личностей. И эта цель укоренена в их глубинных ценностях. Мы увидели, что величайшие и наиболее стойкие предприятия не думают о прибыли как приоритете. Да, они думают о модели своего бизнеса, биржевой стоимости, бесспорно, но превыше всего для них стоят глубинные ценности, не подлежащие компромиссам.
Скот Фицджеральд как-то сказал, что тестом на первоклассный интеллект является способность держать в уме две противоположных идеи и при этом сохранять способность функционировать. И все великие лидеры, которых мы изучали, прекрасные ораторы. Если вы спросите их: «Все дело в смирении или в глубоких амбициях за общее дело?», они ответят: «В том и другом». Все дело в способности смотреть в лицо фактам или в способности хранить веру? Они ответят, что и в том и другом. Все дело в приверженности своим ценностям или в умении реагировать на перемены? И в том и другом.
И лично я, будучи человеком, который учится на примерах истории, верю, что в этом кроется секрет любой великой системы людей. Это та суть, которой нужно четко придерживаться, и она не должна зависеть от того, что происходит в мире. Нам надо делать так, чтобы эти истины были очевидными. Вместе с тем нам необходимо переживать прогресс, изменение и эволюцию, достигать больших опасных и смелых целей.
И хотя мы должны говорить: «У меня есть эти бесспорные истины», у нас также должна быть и мечта.
Возможно, пришло время поставить себе большую, опасную, смелую цель, которая будет связана с вашим предназначением и усилит ваши мысли о том, что главная работа впереди.

четверг, 1 октября 2015 г.

Coming Up With an Effective Customer Relationship Management Strategy


By: Ailina Calip

Customer relationship management is a very important aspect that all business owners should consider seriously and look for ways to improve in. A good customer relationship management strategy will help to increase your sales while ensuring that your store or business has a repeat clientele.
This can only happen if the employees, who work for you, are well oriented, when it comes to the organization’s customer relationship culture. This can be made possible by:
  • Providing training in areas that are important when it comes to delivering an exceptional personal service
  • Reinforcing existing skills with ongoing feedback and coaching
  • Rewarding their performance through a combination of recognition and monetary awards

Working on Continuous Improvement

When it comes to running a service oriented business, a number of things can go wrong in a single day. Your products and services may be faulty, resulting in customers becoming frustrated and demanding a refund, or some other compensation. In such a scenario, organizations that are efficient at ‘recovery’ will be able to resolve such issues. For this, you will have to:
  • Ask for complaints and customer feedback, directly from the source
  • Provide effective training to staff when it comes to handling customer complaints
  • Actively work on solving the core issue
  • Focus on prevention as well as effective problem solving when it comes to complaints

Ensuring Managers are the Key Change-Agents

An effective customer relationship management strategy can only be derived if the middle management i.e. the managers of your store, office, or production area are actively involved in the change process. Your managers have the power to make or break your business; therefore it’s very important to:
  • Inform the management team regarding the situation early on
  • Give them tools required so that they can articulate customer experience strategies as well
  • Provide effective training to managers so that they can be an example to the people under them
  • Give reward to managers when it comes to monitoring, establishing and upgrading the service delivery process.

Grow from Your Strengths

The only sustainable way to capture new opportunities is to remain true to what your company does best.

Illustration by Robert Samuel Hanson
Growth is the ultimate test of business vitality, yet questions about it haunt business leaders. How much will we grow this year, and beyond? How much growth do we need? What kind of growth do we need? How should we balance revenue growth against margin improvement? How far afield from our current business should we look for new customers? Once we know where we want to be, how do we get there?
The best recipe for sustained, profitable growth is simple in its basic concept. It requires a capabilities-driven approach — making the most of what you already do well — that goes well beyond traditional market-back approaches, which try to deliver whatever the outside world seems to need.
It is also devilishly difficult in its details, because it assumes you will use any means at your disposal to achieve your goal. There need be no trade-off between current markets and adjacent markets, or between organic methods (such as marketing and innovation) and inorganic methods (such as mergers and acquisitions). You can and should blend all of these, ideally in a dynamic and fast-paced way, as long as they are aligned with the proficiency and advantages you already have.
Thus, before you pursue growth directly, you should have in place the three elements of a clearly defined, coherent strategy: (1) a value proposition that resonates with customers, supported by (2) a system of distinctive capabilities, combined in a way that competitors can’t match, with (3) a portfolio of products and services that are all aligned to the first two elements. You must also be able to deliver on that value proposition, translating concept into competitive position with a viable, sustainable business model that generates profits and cash flow.
You can grow profitably and sustainably only from a position of strength. If your enterprise is struggling to maintain its economic lifelines, then foundational work on strategy, organization, cost optimization, or other factors is needed before any new growth strategy can succeed. Companies that enter new businesses to escape a weak position generally become weaker still, because they move into markets where they lack the capabilities needed to succeed.
Typewriter maker Smith Corona, for example, understood the needs of students and self-employed typists better than anyone else; this helped the company develop a successful line of word-processing computers in the 1980s. But the company couldn’t sustain that business, because its efforts to expand into office supply distribution, kitchen appliances, daisy-wheel printers, and paints had left it without the resources to compete against other types of personal computers. Blockbuster Video sought to protect itself from disruption in the early 2000s by buying Circuit City — an effort to create synergy from two weakened businesses without a clear logic for creating value together.
Let’s say you have that position of strength to start from: a capabilities-driven strategy and the wherewithal to exploit it. From there, you can chart a course toward sustainable and profitable expansion by combining four approaches to growth:
1. In-market leverage: seeking out new growth opportunities among your existing customers in your core market as currently defined.
2. Near-market expansion: pursuing opportunities in unfamiliar sectors or with new products. This approach is also known as expansion through adjacencies.
3. Disruptive growth: responding to dramatic change with entirely new business models and capabilities if and as appropriate. Though important at times, this is rarer than many businesspeople think and should be undertaken only if you have a clear idea of how to link your existing capabilities system to the new one you will need.
4. Capability development: building distinctive organizational proficiency in a way that supports the other three forms of growth. This can be accomplished through a variety of means, including M&A, innovation, and operations improvements.
All four of these topics may seem familiar; they have been discussed over the years at most companies. But the linkages among them are often overlooked. By strengthening those linkages, your company can enter into a cycle of ongoing self-renewal. Most companies exhibiting consistent long-term growth — Amazon, Apple, Danaher, Disney, General Electric, Hyundai, Nike, Novo Nordisk, Oracle, Starbucks, and Walmart among them — have followed and continue to follow this path.

Headroom for Growth

Companies frequently overlook the growth opportunities that are right in front of them. Sometimes they are tempted by attractive-looking opportunities in other markets, or lured by the idea of diversification into other businesses. Sometimes, they simply haven’t spent enough time trying to imagine how their approach in an existing market could be changed to unlock additional growth. The answer lies in finding headroom: potential new business in an existing market.
The headroom for in-market leverage is the customer revenue a company could have beyond its current business, minus that which it is unlikely to get. For example, some fast-food restaurant chains have increased their revenues by selling premium coffee, espresso, and other specialty drinks to their regular breakfast or lunch customers, rather than ceding that business to Starbucks or Dunkin’ Donuts. Their headroom is the total potential premium coffee drink sales, minus the revenue from people who are unlikely to switch to them. Meanwhile, coffee retailers have added more meals to build headroom at the expense of the fast-food chains. Two food and drink businesses that were originally very different have thus evolved into competitors.
Similarly, some cable and telecommunications companies are finding headroom in their current customer base. They are shifting from being TV or telephone service providers to becoming comprehensive sources of digital, information, and value-added services (by offering home control systems, for example). Their investments in broadband lines, stretching into customers’ homes and offices, and their monthly interactions with a broad consumer base (developed over years of being regulated monopolies) give them a platform for this in-market leverage that is very hard for other companies to compete with. To be sure, these new businesses require strong capabilities in customer acquisition and service, in an industry that has often been accused of ignoring consumer complaints. But some cable and telecom providers, such as AT&T, Verizon, and Cox Communications, are now developing these capabilities to help them enter new lines of business.
Determining the size of your headroom in existing markets is a three-step process. First, find gaps between what other companies in the market offer and what customers need, and devise a way to close those “needs–offer” gaps with new or better offers. Second, identify the factors (such as features, incentives, or messaging) that would lead customers to switch to your new product or service. Finally, redeploy, leverage, and improve your capabilities — or, in some cases, add new ones — to close the gap and propel your customers to switch.
Needs–offer gaps can be found in any market. Enormous opportunities for in-market leverage are often hiding in plain sight, accessible to those who can look with fresh eyes at existing customers. One large pharmaceutical company expanded sales by identifying patients who were not taking their medications as frequently as prescribed, and then encouraging them to do so. Video game producers sell additional apps or special in-game bonuses to customers already playing their games. Manufacturers have successfully targeted customers who want more quality at an affordable price (such as those who seek out reviews of more durable appliances), or who want access to features currently available only to top-tier customers (such as smartphone purchasers seeking better-quality built-in cameras). Regional banks have offered customers access to credit with more engagement than global financial institutions could offer.
The levers available to close a needs–offer gap include adding or redeploying capabilities. For example, in retail, making incremental improvements in assortment and packaging, increasing access via a new distribution channel, or simply upgrading the customer experience in a way that outpaces competitors’ offerings. Amazon’s Prime membership is a good example. It doesn’t change any of the products Amazon sells, but it offers free two-day shipping on all purchases in return for an annual fixed fee, further leveraging Amazon’s distinctive supply chain capabilities.

Near-Market Opportunities

When companies think about growth, they often start by looking for “adjacencies” (new nearby markets to enter) that stand out primarily for their market potential. But by rushing to the most seemingly attractive opportunities — the places with hot new technologies or burgeoning consumer populations — they risk diversifying past the point of no return, just as Blockbuster and Smith Corona did. But those high-growth opportunities have probably risen up in response to another company’s successful capabilities play, which will be very hard for another company to compete against.
A better approach is to look for opportunities where you can leverage your own distinctive capabilities, find new customers for your existing products or services, or apply your strengths to new offerings. Begin with a thorough assessment of your own capabilities and their relevance for near-market opportunities. A capability is relevant because either it creates a distinctive economic advantage, such as eliminating costs, or it creates a customer-acquisition advantage, helping you capture prospective purchasers. If you don’t see that direct relevance, be cautious. Some apparent advantages, such as the ability to offer customers a single bundled source for purchases used together, won’t necessarily create real synergies. Summer barbecues may involve the purchase of grills, food, and charcoal briquettes or propane, but it’s hard to imagine a manufacturer in one of these sectors expanding successfully to the others, because of the disparate capabilities required for them.
In your assessment, give yourself credit for non-obvious strengths that will help you grow. For example, you may have overlooked capabilities you can apply in your operations infrastructure — your sales force, financial back office, or IT system — or your customer insights and logistics network. American Express had exactly this type of asset in its loyalty program, which it originally built to enhance its core business, and then extended into a platform that enabled other companies to offer similar services.
When you seek growth in near markets, be wary of stretching your capabilities system so far that the linkage breaks, and your current business model doesn’t apply the way you hoped it would. Leading companies in the chemicals industry, for example, traditionally expanded by leveraging the production system they already had in place. This reduced the costs of both product streams. However, this approach led commodity chemicals companies to enter specialty businesses, whose customers demanded custom manufacturing, hands-on service, and rapid-response design that they couldn’t easily deliver. They had crossed a capability boundary, as we call it, in which the old capabilities no longer provided economic or customer acquisition advantages. As a result, over time the industry has specialized, evolving away from multicompetency conglomerates. Some companies returned to commodities while others migrated to a focus on agricultural products or specialty chemicals.
Capability boundaries also often arise when companies seek geographic expansion. For example, consumer product and retail companies moving from Europe or the U.S. to emerging markets such as India must adapt to radically different requirements and build new types of relationships. Retailers may have to modify store formats, assortments, logistics approaches, and brand positioning for local markets — sometimes to the point where their capabilities system may not easily stretch to accommodate distant locations or cultures, and still take advantage of the same value propositions and capabilities systems that make them successful at home.
In general, you should cross capability boundaries consciously and cautiously. The secret to successful near-market expansion is balancing creativity in how you extend your capabilities with a judicious view of when you are overstretching. Companies that use traditional adjacency definitions or ignore capability boundaries can easily find themselves in an adjacency trap. One famous example involved Sears Roebuck’s acquisition of the brokerage house Dean Witter Reynolds in 1981. This proved that customers didn’t necessarily want to “buy their stocks where they buy their socks,” as one critic put it. In some industries, companies are choosing to cross capability boundaries to survive. For example, as shown in Exhibit 1, convergence among the computer, telecommunications, and entertainment industries is forcing companies to expand their business definitions. Each company carves out its own path: Thus, Google and Netflix are moving from their established software businesses to generate digital television content, whereas other companies such as Apple and Microsoft have resisted the temptation to cross that capability boundary.

Disruption vs. Evolution

A casual look at the business media would suggest that disruption is everywhere, but disruption has become one of the most overused words in the business lexicon. Too often, a rapid, innovative evolutionary change in an industry is confused with disruption. Knowing the difference has significant implications for your growth strategy, capabilities system, and business model.
Most industries evolve continuously, through technological change, business model innovation, and improvements in everyday practices. Evolution affects companies and their customers — lowering costs, creating new needs–offer gaps, and enhancing products or customer experiences. Even breakthrough innovations, which deliver a step change in costs and benefits but do not require fundamental changes in capabilities systems, are not necessarily disruptions.
True industry disruptions are rare. They happen when a technological or business model innovation thoroughly changes or obliterates existing business models and their associated capabilities systems. Disruptions create situations in which every company has to reexamine its capability boundaries, or risk losing its livelihood.
In the music business, the introduction of the compact disc in the early 1980s was a breakthrough innovation that led widespread evolutionary changes throughout the industry. But it was not disruption; it did not fundamentally change the prevalent talent development, promotion, and physical distribution–based business model. Most of the companies that were prominent before the compact disc held on to their positions and practices after it was introduced.
The introduction of digital music files in the mid-1990s, on the other hand, was disruptive. (See “The Portable Music Saga”.) It utterly changed business models, capabilities systems, and supplier–buyer relationships throughout the industry. Internet-enabled innovations have driven many similar disruptions, in businesses as varied as book retailing, journalism, and on-demand dispatch and use of taxis and limousines.

The Portable Music Saga

In-market, near-market, and disruptive growth opportunities often happen in the same market over time. One of the most compelling examples is the market for portable recorded music and sound over the past 50 years.
It started in the 1950s at the dawn of rock-and-roll music, when teenagers desperately wanted music that they could take with them to their rooms and to parties. They carted around portable record players and boxes of vinyl 45 or 33 RPM discs. When the cost of the transistor fell in the mid-1950s, Texas Instruments and Sony capitalized on this needs–offer gap by offering radios that could be easily carried and mounted in automobiles. This manufactured product also helped build the market for recorded music, in the form of vinyl record albums that people could play at home.
But recorded music and the convenience of portability did not exist in a single package, and thus a further needs–offer gap existed. In 1979, Sony showed that it had found a cycle of continuous renewal when it filled that gap with the introduction of the Walkman, a compact device for playing cassette tapes through miniaturized headphones. This dramatic new play for headroom led the category for many years. Sony’s capabilities in designing and marketing small radios served it extremely well in the world of small audio, even after compact discs supplanted cassettes.
Sony faltered in the late 1990s, when its capabilities system, based on consumer devices, was upended. The shift to digital music file formats, such as MP3, required capabilities in computers and software. Downloadable music files had a clear advantage over compact discs in convenience, selection, and price. By 2001 there were 50 different portable MP3 players for sale on the U.S. market. None of them, however, quite fit the bill. Device interfaces were kludgy, downloading and managing music files could be haphazard and difficult, and online platforms could be quirky and unreliable. Some were downright sketchy (remember Napster?).
Enter Apple. This was one of the very few companies with capabilities in user-friendly product and interface design, technological integration, stylish fashion-forward marketing, and the coordination of creative media (which, along with Steve Jobs’s personal star power and friendships with musicians, helped it negotiate with record labels in the extremely insular music industry).
Apple was thus well positioned to make a dramatically successful near-market move; the iPod hit the market in 2001, at first for Macintosh users only, and was soon outselling its competitors. The company didn’t stop there: It pursued headroom within that territory, by opening the iTunes online music store, enabling consumers to buy and manage digital music simply and reliably and syncing with Windows-based computers as well as its own.
With these innovations, Apple filled a needs–offer gap that few other companies saw: It provided a reliable, standardized system that made purchasing, keeping, and listening to music relatively easy. By 2008, Apple had claimed nearly 50 percent of the market for music players. Its nearest competitor’s share was in the single digits. Adding video, games, publishing, and lifestyle apps, along with the iPhone, represented a series of natural in-market growth moves. For the next five years, Apple had a virtual lock on its customers; they were unwilling to switch because of the compelling nature of the company’s seamless offering.
Since 2013, however, a new needs–offer gap has been identified: Streaming media is even more convenient and less expensive than downloads. The online radio service Pandora was the first to fill this gap, and others are rushing to compete: Amazon with a near-market move, and Spotify and Netflix as new entrants. Apple pursued an in-market move with its Apple Music service, introduced in 2015. Apple Music builds on the acquisition of Beats, a startup founded by music industry veterans, which improved Apple’s capabilities for curating and enhancing audio and video content. This new needs–offer gap is still only partly understood, and it’s not clear which companies will be favored. But it is likely that the headroom is not yet exhausted and further needs–offer gaps will be discovered in the audio–video market as technology continues to evolve.
The impact of biotechnology on pharmaceuticals and agricultural chemicals is another good example of the difference between evolutionary and disruptive innovation. Advances in biotech have provided major innovations in pharmaceuticals since the 1980s, enabling life science companies to develop entirely new kinds of genetically engineered drugs for treating diseases such as diabetes and cancer. However valuable these innovations have been, they simply provide another way of introducing molecules into the established regulatory, commercial, selling, support, and reimbursement systems. No major changes in the business models or capabilities systems have been required, at least so far. (Personalized medicines may turn out to be more disruptive.)
In agricultural chemicals, however, biotech has been disruptive. The advent of genetically modified plant cells completely changed the roles that seeds and chemicals played throughout the industry’s value chain. Companies that provided genomics had to extend themselves upstream, downstream, and horizontally. Companies that provided agricultural chemicals had to integrate upstream into seeds, and to combine or partner with downstream companies in the processing and delivery chain. In some cases, agricultural companies had to create new brands at the end-user level to capture the value of their innovations.
Companies can respond to evolution and even step-change innovation by improving, and in some cases by adding to, their capabilities systems. But to respond to a true disruption, companies often need to intentionally cross capability boundaries, adding entirely new capabilities to survive. The Lowe’s hardware chain did this successfully in the 1990s. Traditionally, Lowe’s sold construction materials, mainly to professional homebuilders, through small, full-service outlets. In 1982, Home Depot introduced a disruptive new business model — “big box” stores in a home improvement center format. These outlets were much larger than Lowe’s stores (90,000 square feet versus 15,000) and had much lower operating costs, mainly thanks to labor savings from scale and self-service. Lowe’s struggled to compete for nearly 10 years. Then in 1992, Lowe’s converted its own stores to the new home improvement format and became a strong, successful competitor.
If you respond to disruption by changing your business model and capabilities system, as Lowe’s did, you can’t dabble. You have to commit fully to a new business model, and build the necessary capabilities as soon and as thoroughly as possible.

A Cycle of Continuous Renewal

The goal of a growth strategy is to create continuous renewal so that your top-line revenue increases steadily. As we’ve seen, you need a single viable strategy combining in-market and near-market growth, backed up by the right group of capabilities. In-market growth converts your capabilities into increased wallet share, providing returns that fuel investment. Near-market growth makes the most of the investment by using your capabilities more broadly. Capabilities development makes both kinds of growth more successful. Success in each of these areas reinforces success in the others, and the cycle continues to accelerate as long as you stay in practice.
But where to begin? That depends on where you are right now. The possibilities are best visualized as a matrix, in which the horizontal axis represents the distinctiveness of your capabilities system and its relative fit with the opportunities you have or wish to create, and the vertical axis represents the headroom for growth in your current markets. Most companies fit squarely into one of the four resulting quadrants (see Exhibit 2).
The “poor prospects” lack distinctive capabilities and apparent opportunities, and thus are in a weak position. If you are in this group, your only path to organic growth success — assuming your business survives — is to do foundational work on strategy and execution. Focus on improving your core capabilities systems and value propositions. Only then can you consider either in-market or near-market growth strategies.
If you are in the “capabilities-challenged” group, you have ample headroom for growth, but your capabilities aren’t a good fit for the opportunities. This can happen when a company lets its performance drift, or when its market changes, creating new upsides that require different capabilities. Your growth challenge is adding or enhancing capabilities to capture your available headroom, not chasing unrelated markets.
Other companies are “headroom-challenged.” They are successful in their markets as currently defined, but have little upside: Growth prospects are leveling off. If you are in this group, start looking for previously unnoticed opportunities for in-market growth, and leverage or improve your distinctive capabilities to exploit them. Alternatively, seek near-market opportunities by redefining or reimagining your business. A hardware or software supplier may redefine itself as a solutions provider (many tech companies have done this). A search-engine company can become an information management company, as Google has. A food company can recast itself as a nutrition company (consider Nestlé). Redefining your business puts you in the “capabilities-challenged” group, where new skills will be required, and risk may increase — but so will opportunities. As your capabilities systems improve in response to their deployment in your new near-market expansion, you will move into the “growth leaders” category.
If you are already among the fortunate companies in that quadrant, the key to sustained, profitable growth is a balanced mix of all the levers we have discussed, tailored to your company’s needs and culture. Continue to mine in-market opportunities, to use your insights and talent to capture valid adjacencies, and to reimagine your capabilities as necessary. From time to time, you’ll hit ceilings to your headroom and need to expand into new markets or build new capabilities. You may even face genuine disruption. Then you’ll move around the cycle again — identifying new headroom for growth that represents a good potential fit, developing the distinctive capabilities you need, and returning to your position as a growth leader (see Exhibit 3).
Sustainable growth requires building this type of continuous renewal cycle. Your pace around the cycle may be set by the clock speed of your industry: Technology firms cycle more quickly than chemicals companies. But no matter how fast or slow your industry, your potential for continuous growth depends on how well you can manage these dynamics — how skilled you become at seeing potential for growth, and building capabilities to realize that potential.
Successful companies avoid getting stuck in the “headroom-challenged” category, or drifting into “poor prospects” territory, by continuously renewing their capabilities. You can build or expand some capabilities through organic methods such as innovation and marketing, you can “borrow” other capabilities through alliances with other enterprises, and you can buy still other capabilities through mergers and acquisitions.

What about M&A?

Mergers and acquisitions are so closely associated with expansion that the term inorganic growth is frequently used to refer to such deals. But this terminology can be misleading. Inorganic methods, such as acquisitions, are not actually a form of growth. They are capability acquisition tools. An M&A deal does not automatically expand a company’s customer base or revenue stream beyond what the two merged companies previously had available to them. It may increase potential for growth, but the company still has to put its new capabilities to use to realize that potential.
Thus the most successful acquirers are those that acquire with a capabilities mind-set. They outperform those who are not capabilities-driven by more than 14 percentage points in total shareholder returns. (See “Deals That Win,” by J. Neely, John Jullens, and Joerg Krings.)

Sustainable Growth in Practice

One way to ensure this cycle of continuous renewal is through capabilities chaining: developing new capabilities that complement your existing ones, so that you can use all of this proficiency to enter a new line of business. For example, to expand from the photography industry to healthcare, Fujifilm is using its existing capabilities in material science, engineering, and quality manufacturing. To complement these, it bought two firms involved in regenerative medicine research: Cellular Dynamics International (based in the U.S.) and Japan’s Tissue Engineering Corporation (J-TEC). In March 2015, Fujifilm chairman and CEO Shigetaka Komori told the Japanese newspaperNikkei, “If we combine the three companies’ technologies [those of Fujifilm, J-TEC, and Cellular Dynamics], they can be put to use in a variety of…applications, such as tissue and organ regeneration…. We’re aiming to become the world’s top regenerative medicine company.”
When you create your own prospective capability chain map, draw pragmatic linkages between what you do well now and the opportunities you see ahead. The map shows what capabilities are needed for each new step, and identifies ways to take that step successfully.
The art of growth is balancing and sequencing all the levers we have discussed: in-market leverage, near-market expansion, and capability development; organic tools, alliances, and mergers and acquisitions. Capabilities chaining brings your innovation and inorganic options together into one coherent make-versus-buy framework. As an example, we have mapped the growth of some of General Electric, which has used capabilities chaining in this way since the 1950s (see Exhibit 4). You seek an approach tailored to your company, combining insight and creativity with pragmatism and execution. And whenever you become too settled and secure, you look for new headroom and begin the cycle all over again.
Cintas Corporation, which provides uniforms and specialized services to companies, is an example of a highly successful company that has created this type of continuous growth cycle. Cintas began in the Great Depression as an industrial laundry that reclaimed and cleaned rags for local factories around Cincinnati. The company later began renting towels to customers, replacing them or repairing them as needed. Over time, Cintas created a distinctive set of capabilities and its own business model — “The Cintas Way” — combining excellence in plant operations, a highly refined logistics capability, and service innovation with customer knowledge and sales and service networks. The company has grown steadily through an integrated evolutionary approach. Cintas’s cycle of continuous growth included three major approaches to expansion (see Exhibit 5).

1. In-market leverage. Growth accelerated as the company pursued in-market opportunities, first renting (as well as laundering, repairing, and replacing) uniforms for factory workers, and then additionally offering uniforms for front-office personnel and specialty items such as flame-resistant garments for specific needs. At the same time, Cintas worked with manufacturers to develop new materials that would be resistant to staining, that would stand up to repeated washing and need little ironing, and that would provide protection as well as style.
2. Near-market expansion. Cintas enters new markets and geographies by cautiously testing whether its core business model will prosper before committing to those opportunities. The company has leveraged its capabilities system by adding other clearly linked services, including renting and cleaning floor mats; providing washroom supplies; and managing, cleaning, providing, and servicing first-aid kits and fire extinguishers. The company moved into adjacent businesses by offering services to existing customers such as employee safety training, and by expanding its customer base to include companies in other industries such as hotels and airlines.
3. Capability development. Cintas was also able to realize when it had reached the limits of its capabilities system. After entering and building a successful document storage and imaging business to offer additional services to customers, the company figured out that this new business was driven as much by commodity prices and real estate as by Cintas’s own strengths in logistics, services, and operations. In 2014, Cintas sold this business. Finally, Cintas has used mergers and acquisitions to access and test new capabilities and new services, and expanded by rolling up smaller companies in similar businesses, where the company could further leverage its capabilities.
This cycle of continuous growth has given Cintas strong and consistent financial performance over the decades, and enabled the company to successfully weather the post-2008 downturn. Today, Cintas is one of the largest business services suppliers in North America; it employs 30,000 people, serves more than 900,000 customers, and maintains 430 facilities, including six manufacturing plants and nine distribution centers.
Companies that have struggled to grow consistently tend to think about growth in terms of contradictions: sticking with their current markets versus moving into new ones; leveraging versus enhancing their capabilities; growing their current business versus expanding via M&A; “staying true to themselves” versus leaving their corporate identity behind — but these are all false choices. The art of continuous growth involves reconciling activities that only seem to contradict one another. Combining them will yield a capabilities-driven strategy that will generate continuous growth.