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This article presents a model for executive modeling of sales and how to track the progress. I hope to update it and do the next generation soon.
During the past couple of decades, I have refined my model for making large ‘sales.’ By this, I mean ‘sales’ in the generic sense, which is the act of convincing someone or an organization to give you something of significant value – presumably currency – in return for something offered. I sometimes refer to this as the “Ten Touch Sales Model.”
Examples of ‘sales’ might include:
These examples are where one party invests significant amounts of their resources – money, time, future compensation – in return for something so valued. These large ‘sales’ do not happen solely because of marketing, such as advertising, websites, brochures, and mailings. The scale of this transaction typically requires person-to-person interactions and an integrated strategic and tactical plan.
Having worked in the private, non-profit, and government sectors, I was initially surprised by how much the ‘sales’ activities are similar across quite diverse sectors. Seeking large donations for philanthropic activities at not-for-profits is nearly identical to fundraising for venture capital in a corporate setting. Convincing a potential customer to make a significant commitment to your products or services in the corporate environment is remarkably analogous to trying to launch new initiatives for government programs.
Typically, these ‘sales’ activities are complex and involve: person-to-person interactions, relationship building, education, removing obstacles, managing politics, and dealing with other parties that might influence the process.
My conviction is that by developing a simple yet robust model of this process, it is easier to manage and motivate ‘sales’ teams, develop action plans, and report on the results.
I initiated a variation of this 10 Touch ‘Sales’ Model when I was a university president and became involved in significant fundraising for the first time. I later refined that model while raising venture capital for Insitu and then again when we transitioned to product and services sales. I worked with my colleague, Steve Nordlund, while at Insitu to infuse some of his sales expertise into the model. Steve spent part of his career within the sales organization at IBM, and I am certain that some IBM concepts leaked into the model.
The model has its genesis from:
Making a Significant ‘Sale’ Requires 10 Touches
The box above is a simple model that implies that the sales team needs to develop and execute an approach plan for every key ‘sale.’ It is likely to take 10 touches to achieve success, and each touch is likely to take 10 contacts. It’s not an exact science, and the steps don’t happen uniformly. But after every major success, I found, in retrospect, that it takes about 10 touches with about 10 contacts per each touch to be successful.
This model creates a simple mental image and allows us to directly address some conceptual issues in such a ‘sale’:
Discussing and Reporting
A major benefit of the 10 Touch ‘Sales’ Model is that it provides an excellent framework for discussing and reporting on the status of the sales effort. My experience is that without such a framework and vocabulary, it’s difficult to discuss the progress on a particular sales approach. A common frame of reference allows a better discussion about the sales process and assures that everyone is on the same page, consistent with the mental model described above.
For example, when a salesperson or other colleague is getting ready to call on a potential customer, one can say, “Good luck! Hope you get to Touch 2.” This reinforces the need to build a relationship but also to maintain patience. Home runs don’t happen, and the harder one pushes for it, in my humble experience, the less likely it will happen.
As the relationship evolves and a series of contacts and touches are utilized, it’s helpful to remind those in the business development, sales & marketing, development & fundraising roles that a lot of activity must be done to accomplish the large ‘sale.’ Every day should be filled with actions to support the contacts to support the touches.
I also find the 10 Touch ‘Sales’ Model a useful way to track and report progress for various stakeholders like other employees and board members. To the right is a hyperlinked picture of a typical chart we used for the board and executive council, meaning the highest ranking VPs reporting to the CEO.
In this chart, we list all the opportunities vertically in rows, and in the middle, one clearly observes the 10 touches status as green horizontal bars. The farther the bar stretches to the right, the higher the touch level. At a glance, it is easy to see the relative maturity of the sales pipeline.
I remember at several board meetings when we reviewed the pipeline chart that some board members remembered the ‘shape’ of these lines from meeting to meeting. One remarked: Line item ‘x’ has been at Touch 5 for a long time, how come it hasn’t matured over the past 3 months? Another comment I remember was something like: Wasn’t line item ‘y’ at a Touch 7 last month, why is it down to a Touch 5?
We had interesting answers for each, but notice how it created an opportunity for a productive conversation. The fundamental understanding of 10 touches along with a pictorial representation made it easy to see the status of the sales pipeline and identify issues at the strategic and tactical levels.
Other columns in this Microsoft Excel chart include the Customer Segment, the Opportunity Name, Customer Activity Status, P-Go, P-Win, Point-of-Contact (POC) or Project Lead, and the Contract Values.
Customer Activity Status is basically a color-coded cell – blue, green, yellow, or red – used to give an overall indication if the trends are going well with the customer and the expected speed of closing a deal. For example: Ahead of Expectations, Proceeding as Expected, Some Warning Signs, or Stalled/In Trouble.
P-Go is the probability that a customer program or project will go forward, meaning the customer secures funding, gets required approvals, and completes the tender process.
P-Win is the probability that if the project goes forward, the customer will select you. So, the expected value of the opportunity is the P-Go times the P-Win times the size of the initial contract.
Under Contract Values, we usually kept columns for the projected size of an initial contract, amount of potential revenue this year, and long-term potential sales for this opportunity.
Statistics teaches us that the expected value of any particular opportunity is not likely to be useful because you never actually receive the expected value of a contract. You either win it, or you don’t. But over a large enough number of opportunities and with sufficiently good estimates for the probabilities, the sum of the expected values will trend toward a meaningful estimate of the expected value of the collection of opportunities.
I personally view scaling to the touch level steps to be relative to a level of effort toward closing a deal. Touch 1 is when a prospect is qualified, and Touch 10 is when the contract has been awarded and signed and the opportunity is virtually certain of turning into revenue. One can think of reporting on the touches as being a linear progression toward an assessment of percent to complete. However, common steps are required in each sector of the 10-touch process, as depicted in the hyperlinked chart at the right.
The first band of touches (1 through 3) is typically for qualifying the prospect, defining the customer problem or pain. And then, validate that you have a valid solution and that the customer is likely to find funds for such a solution. The second range (4 through 6) is generally where the hard work is done to shape the customer. The decision-makers are validated, relationships are built with key influencers, and technical obstacles/issues/unknowns are removed or mitigated. Finally, the third zone (7 through 10) is where we drive toward closure. Funding is secured, commitment is gained, and the contracting approach is finalized.
In the early steps, it’s important to assess this particular opportunity. One of the worst things is to believe a customer has the potential to close a deal, expend incredible amounts of effort trying to get to closure, and then discover that a deal isn’t going to happen and that this was a knowable outcome early on. It would be a horrendous waste of time, but the opportunity cost is likely to be even larger. That is, the wasted time prevents spending time pursuing leads/prospects that have a higher probability of closure.
Best Practices
During my many years of leading sales, development/fundraising, and financing teams, I encountered many best practices. Here is a summary:
My colleague, Steve Nordlund, has a cute anecdote: “I remember my meeting with a key admiral that ultimately championed us onto a certain class of ship in the US Navy. We were scheduled for 30 minutes, but the meeting actually went for an hour and a half. For all but 15 minutes, we talked about Apple computers after he saw my Mac laptop. Turned out, he was a closet Apple guy inside the DOD. He told me at the end of the meeting, he would get us on DDGs, and he did just that.” {Editor’s Note: This was Touch 3, and it still took us a full 10 touches, but the momentum was established.}
I remember when I was raising venture capital, and one friendly venture capital firm kept having me come back, make presentations, supply due diligence data, interface with colleagues, and channel my team to their issues. In the end, they said they didn’t want to make an investment because they don’t invest in that sector. Ouch! We wasted so much time. I asked them why they just didn’t tell me that at the start. They said, in effect, that they liked us and didn’t want to hurt our feelings. As can be imagined, their response was not appreciated.
Summary
Every organization in every sector needs to collect resources to execute its purpose. We have used the term ‘sales’ as the generic process for the collection of those resources. Herein a simple model is proposed and illustrated for discussing, reporting, organizing, and managing the ‘sales’ process.
https://tinyurl.com/bddhvr2f
Updated Model
Initially, I used the term “touch” because the philanthropy field, where I first devised this model, used it, and the word reinforces the need for personal interactions. But I found the term didn’t encompass the business aspect, so I refined The 10 Touch Sales Model over the years. My latest update came as the CEO at Seeq, a software company that works with clients in large process industries like super-major oil companies, specialty manufacturing, and pharma & biotech. Although I’ve also used the terms stages and steps instead of touches in previous years, my current preference is the term milestone, which is more motivating to sales teams and more professional for business settings. It is also a better way to explain that moving from one milestone to the next is moving the ball to the next stage.
Another major change that I made was to start at Milestone 0 instead of 1. Think of M00 as the holding bin, the potential users. No contact has been made, but they remain possibilities. After M09, the client moves off the list because we received the purchase order.
During M00 to M02, the relationships are in the hands of marketing to qualify the leads. A sales exec picks up these accounts in M02 to further qualify the lead and decide if and when there is enough value to take the contract forward. To move to M03, however, the sales exec must receive approval because, at this point, the customer needs more assessment, and Seeq must invest engineering resources to support the initial decision-making process on the customer’s part. The accounts are further developed in M04 to M06. At M07, the RFP or acquisition process begins. The contract moves off the list once payment is made.
As I’ve stated numerous times, this model must be adapted to each company. For example, at Seeq, our software is state-of-art, and as such, we have little competition. So, our process is streamlined, but we still have to go through each step and create the touches and pass each milestone. Other companies may need to spend more time countering what the competition can do.
Account Tracking
At Seeq, we use the above spreadsheet to track the progress of each account over the previous 30 days. We use this internally to track contracts daily, but we also share it with our Board every month, which provides transparency and an outside perspective. The green flag to the left identifies new accounts. In the Stage column, we have a green progress bar with a number that indicates the current milestone for that account. The symbols in the Duration column provide a visual indicator of the progress. A green vertical arrow indicates the account is moving forward, a yellow horizontal arrow shows a stalled process, and a black dot means that little to no activity has been made in the last 60 days for that account. The Activities column shows the number of contacts made toward the next milestone. The green checkmark signals that at least one contact was made in the past 30 days, and the gold star represents that more than one contact was made. The Amount column represents the initial commitment from the customer. The final right column contains the source of the contact if known.
Here are some descriptions for the pipeline chart:
By looking at the past 6 months, 30 days, and the current accounts, we track progress over time. To ensure transparency, we provide as much information as possible.
Summary
Converting sales opportunities into actual customers, especially for large accounts, requires time, commitment, and a dedicated plan. No solution fits every situation, so use my model as the basis for a customized plan for your business. Read Managing and Growing Customer Accounts for my recommendations on maintaining and nurturing the relationship.
https://tinyurl.com/4knppttz
Managers find it difficult to make strategic decisions and develop this management skill. Their day-to day work involves dealing with management issues that normally concern routine company activities requiring quick decisions. This can be classed as operational management, the everyday running of the business.
Managing strategic decisions is different. This activity relates to the future of the company and the setting of medium- and long-terms goals for the organisation. These decisions affect the entire company and normally involve a firm commitment to resources.
The challenge for managers is that they have to make these decisions with a limited amount of information and with few past experiences to draw upon. Strategic decisions involve a high level of uncertainty and can rarely be reversed.
In this type of strategic decision-making, they have no prior experience and often managers feel insecure and tend to seek outside help.
Strategic decisions involve a high level of uncertainty and can rarely be reversed
People have a vested interest in spreading the idea that strategic decisions are very complex and are best left to external consultants. But the truth is, in reality, no one knows the business better than the people within the organisation who will have to implement a strategy.
There is nothing wrong with enlisting the assistance of external experts; managers are increasingly using consultants to deal with management issues that do not involve operations. The problem arises when you abuse this crutch, because it merely delays the development of this strategic skill.
Managers must accept ultimate responsibility for the strategies of their organisation and this task cannot be delegated to a subcontractor. They should choose the models that best suit their organisation and simply make their strategic decisions, learning from the process, in line with the organisation.
People have a vested interest in spreading the idea that strategic decisions are very complex and are best left to external consultants
“Where am I?” ”What should I do?” “How should I do it?” These questions form the basis of good strategic decisions. Businesspeople and managers must ask themselves these questions to be able to take responsibility and manage strategic decisions as an absolute priority.
To answer these questions, we propose the ‘circle of strategic decisions’ model, which is a three-stage process that involves analysing, decision-making and implementation.
The circle of strategic decisions is based on the premise that the strategic management or planning process should take into account the organisation’s purpose.
The mission, vision and values of an organisation lie at the heart of its strategies. They are the organisation’s raison d’être. They explain how it wants to do things and where it wants to go. It is stable and does not change with each decision. It is what remains, in other words, the foundation stones of the organisation itself.
The strategic management or planning process should take into account the organisation’s purpose
Once the mission, vision and values are embedded into each strategy, the following three-stage process can help guide executives to make better strategic decisions:
An analysis is an attempt to understand where the organisation is, including the strategic position of the organisation in relation to its environment and its internal capabilities.
Analysis aims to provide a better understanding of the internal and external environment. It requires a certain distance and perspective. It must be rigorous and supported by data, while also identifying opportunities and anticipating trends.
A strategy is a decision: without a decision there is no strategy. The purpose of this part of strategic management is to choose a strategy. It requires generating options, comparing them and deciding.
The art of management lies in choosing a unique mixture of options that includes choosing a course to follow, and in so doing, setting a course for the future.
With strategic decision-making, the most sophisticated solution can often be the simplest one
Decisions have to be implemented. Implementation is the last part of a strategy and is the part you can see and feel. It means ‘doing’ or ‘taking action’. The question is how to move from making a decision and turning it into reality. This has to do with people and resources, being able to effect change and make things happen.
People and organisations can learn. This circle can be seen as a learning wheel, a continuous process in which the organisation can learn and get better at strategic decision-making. It represents learning by doing and by deciding, correcting mistakes and providing new solutions. It involves learning in a double loop.
I have never seen anyone become a good strategist without practice. As in sport, this is a discipline that requires training and practice. You can learn to manage strategies through practice (by practicing management) in making decisions, putting them into practice and analysing the results.
However, with strategic decision-making, the most sophisticated solution can often be the simplest one. Getting to the essence of a strategy does not have to be complicated. You simply have to know the way, the process to follow and have the necessary tools and models to accomplish your goals.
This article is based on knowledge insights by Marcel Planellas & Anna Muni published in the book Strategic Decisions: the 30 most useful models.
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Mastering the Art of Strategic Decision-Making
Effective decision-making is the cornerstone of leadership and organizational success. It's not just about making choices; it's about making the right choices. In this blog post, we'll explore the art of strategic decision-making and how it plays a pivotal role in shaping the direction and outcomes of businesses and leadership.
Understanding Strategic Decision-Making:
Strategic decision-making is the process of identifying and selecting the most advantageous course of action to achieve long-term organizational goals. Unlike routine or operational decisions, strategic decisions have a significant impact on the organization's future.
Key Elements of Strategic Decision-Making:
1. Clarity of Vision: Before making any strategic decisions, it's crucial to have a clear vision of where the organization is headed and what it aims to achieve. When this is missing, it’s very easy to have SOS or “Shiny Object Syndrome” where everything looks like it is good. I’ve found this an ongoing struggle especially in early stage companies where so much can change daily/ weekly or monthly with the strategic direction and traction.
2. Gathering Information: Effective decision-makers gather and analyze relevant information. This includes market research, data, and insights that inform the decision-making process. From an early coaching engagement I had, I was encouraged to gain “Confirming” and “Discerning information” to balance my biased view of the situation and decision at hand. This was critical in my overall process of analyzing the information. As an individual with a heavy analytical muscle, having “enough” information to make a decision can be paralyzing if not kept in shape.
3. Evaluation of Alternatives: Multiple options are often available for any strategic decision. Evaluating these alternatives is a critical step in making the right choice. Getting outside counsel from key advisors or personal board of directors can be critical in having an unbiased source sharing their assessment of the situation/ options available.
4. Risk Assessment: Every decision carries risks. Strategic decision-makers assess and manage these risks to ensure that the chosen course of action aligns with the organization's risk tolerance. Being an eternal optimist like most entrepreneurs, I have found that key stakeholders on the team, on the Board of Directors or outside counsel can be a great sounding board on decisions to ensure you’re not rationalizing a poor decision into a decision you think you can make work. I call this ERS or EOS or the “Entrepreneurial Rationalization Syndrome” or “Entrepreneurial Optimization Syndrome”. You can always see/ rationalize how the decision will be a good one especially in the absence of a perceived next best option.
5. Stakeholder Consideration: It's essential to consider the impact of a decision on various stakeholders, including employees, customers, investors, and the community. Another important aspect that is rarely intentionally considered is the impact on the earth/ environment. This should be right up there with the other key stakeholders as we only have one earth and from the research, we’ve essentially ignored the earth/ environmental stakeholder as part of business decision making processes.
Top 5 Strategies for Effective Strategic Decision-Making:
1. Set Priorities: Start by identifying your organization's top priorities. This will guide your decision-making process and help you focus on what truly matters.
2. Involve Key Stakeholders: Engage key stakeholders in the decision-making process. Their insights and perspectives can provide a well-rounded view of the situation.
3. Data-Driven Decisions: Rely on data and analytics to inform your decisions. Data-driven decisions are more likely to be based on facts rather than assumptions.
4. Scenario Planning: Consider various scenarios and potential outcomes for each decision. This allows you to prepare for different possibilities while exploring the pro/ cons for each one. Maybe there’s a hybrid solution that comes through this activity. .
5. Seek External Expertise: Sometimes, it's beneficial to consult with experts or mentors who can provide valuable insights and an objective perspective. As mentioned above, external options that can provide unbiased perspectives can be hugely beneficial when looking at potential options. I’ve consulted brothers, parents, spouse, executive coaches and friends in my previous decision making processes.
Leading by Example: A Case Study in Strategic Decision-Making
Consider the case of a CEO leading a tech company. Faced with a rapidly changing market, the CEO's strategic decision was to invest in research and development to stay at the forefront of innovation. The decision required a substantial financial commitment and patience to turn the ship, but it was also based on a clear vision, data-driven insights, and a commitment to long-term success.
The outcome? The company maintained its competitive edge, continued to innovate their product offering, and secured its position as a market leader, all thanks to a well-considered strategic decision.
Measuring the Impact:
The success of strategic decision-making can be measured in various ways, including financial performance, market share, customer satisfaction, employee morale and environmental benefits. Organizations that prioritize strategic decision-making tend to see consistent growth and adapt effectively to changing conditions.
Conclusion:
Strategic decision-making is both an art and a science. Leaders who master this art create organizations that thrive in dynamic and competitive environments. By setting priorities, gathering information, evaluating alternatives, and considering risks and stakeholders, you can make strategic decisions that propel your organization toward its long-term vision of success.
https://tinyurl.com/4bbnzmuw